The Minister for Public Works, Project Owner, hereby issues on behalf of the Republic of
Cameroon, an Open National Invitation to Tender for the execution of the above works.

1. Object:

As part of the 2017 campaign for rural road maintenance, the Minister

for Public Works, Project Owner, issues an Open National Invitation to Tender for the execution of routine maintenance works on certain rural roads in the Western network

(Littoral, West, South-West and North-West), 2017 Programme.

1. Scope of works:

These works shall consist in the periodic maintenance of the concerned rural roads. It shall be a combination of Equipment Intensive (HIEQ) method and Labour Intensive (HIMO) method. They shall be made use of local labour from these road riparians in order to ensure that most of the project economic benefits return to these populations. To this effect, the association of road committees put in place as part of this project will be highly appreciated.

The works shall involve the following tasks inter alia:

Group 1: Manual works,

(Executed by road committees and community structures)

• Cleansing of pipe culverts,
• Cleansing of structures,
• Repairing of the floor plate of semi-permanent bridges,
• Etc.

Group 2 : Mechanised labour using Equipment Intensive (HIEQ) method

Backfill;

• Cutting;
• Wearing course;
• Simple reshaping;
• Reshaping compaction;
• Reshaping of the platform;
• Creation of ditches and outlets;
• Construction of cross-cutting hydraulic structures;
• Construction of masonry ditches;
• Quarry stone masonry;
• Construction of bridges;

N.B. It is understood that after the signing of the contract, the tasks to be executed shall be redefined by the project team to help increase interventions on potential road breaking points. These are the tasks that will be considered in the works execution project.

Works under this tender shall be divided into eighteen (18) lots as presented in the table below:

1. Eligibility:

Participation in this tender shall be open on equal conditions to all Cameroon-based companies or joint-ventures of the public works and civil engineering sector.

1. Financing:

Works under this tender (Annual programme 2017) shall be financed by the budget of the Ministry of Public Works budget year (Road Fund line).

1. Timeframe:

The overall execution timeframe shall be 08 calendar months per lot and includes the rainy reasons; with effect from the date of
notification of the Notice to Proceed.

1. Contracting Authority:

After the evaluation of offers, the contract shall be signed between the Minister for Public Works, Project Owner, and the successful tenderer.

1. Provisional guarantee (bid bond):

The tender shall include for each lot a provisional guarantee (bid bond) issued in keeping with the model indicated in the tender file, by a first class banking institution approved by the Minister in charge of Finance. The amount in CFAF of the bond is specified in the table below:

The provisional guarantee of unsuccessful tenderers shall be released automatically at most thirty (30) days with effect from the expiration of the tender-validity. That of the successful tenderer shall be released as soon as the definitive guarantee shall have been constituted.

1. Consultation of tender documents:

The tender documents may be consulted at the MINTP Sub-Department of Public Contracts, Tenders Service, situated on the ground floor of KEANO Building, located behind the building hosting the Special Taxation Registration Unit (see Paved entrance) in Mvog Ada quarter, Yaounde.

1. Acquisition of tender documents:

Tender documents may be obtained at the MINTP Sub-Department of Public Contracts, Tenders Service situated on the ground floor of KEANO Building, located behind the building hosting the Special Taxation Registration Unit (paved entrance in Mvog Ada quarter), upon presentation of the receipt of payment into the Public Treasury of a non-refundable fee of two hundred thousand (200 000) CFA F for the purchase of the file.

The said receipt must identify the payer as representing a contractor willing to participate in the tender.

1. 10. Presentation of tenders:

The tender constituent documents shall be presented in the following three volumes enclosed in a simple envelope :

• Ø Envelope A containing the Administrative documents (Volume 1);
• Ø Envelope B containing the Technical proposal (Volume 2);
• Ø Envelope C containing the Financial offer (Volume 3);

All the constituent documents (envelopes A, B and C) shall be enclosed in a sealed outer envelope bearing only the subject of the tender.

The different documents of each offer shall be numbered in the order indicated in the tender
and separated by colour dividers.

1. Submission of tenders:

Drafted in English or French in septuplicate (7) including one originalandsix (6) copies, labelled as such, tenders shall be submitted at the MINTP Department of General Affairs, Sub-Department of Public Contracts, Tenders Service, situated on the ground floor of KEANO Building, located behind the building hosting the Special Taxation Registration Unit (see paved entrance), no later than 23/03/2017 at 10 a.m. They shall bear the following:

"OPEN NATIONAL INVITATION TO TENDER

No.10/AONO/MINTP/CMPM-TI/2017 of 22/02/2017 for the execution of routine maintenance works on certain rural roads of the Western network (Littoral, West, South-West and North-West), 2017 Programme. Financing: MINTP Budget (Road Fund Line).

To be opened only at the tender-evaluation session."

1. Tender compliance

Tenders received after the submission deadline and those not respecting the separation mode of financial offers from administrative documents and technical proposals shall be rejected.

Lest they be rejected, shall be submitted only the originals or true copies of the relevant administrative documents, certified by the issuing service, in keeping with the requirements of the Special Tender Regulation.

They must date no more than three (3) months old on the initial tender-submission deadline.

1. Opening of tenders:

Administrative, technical and financial offers shall be opened on 23/03/2014 at 11 a.m.in the meeting room of the Centre Regional Delegation of Public Works in Yaounde.

Tenders shall be opened once and in four stages:

-       Stage 1: Opening of the big envelope containing envelopes A, B and C,

-       Stage 2: Opening of envelope A containing the Administrative documents (Volume 1);

-       Stage 3 : Opening of envelope B containing the Technical proposal (Volume 2);

-       Stage 4: Opening of envelope B containing the Financial offer (Volume 3).

All tenderers may attend the opening session or each have themselves represented by one duly mandated person of their choice (even in the event of a joint-venture) with sound knowledge of their file.

1. Tender evaluation criteria

15.1 Eliminatory criteria:

a) Incomplete administrative file in the absence of one the elements required

b) Incomplete technical file due to the absence of:

• Attestation of site visit;
• Formal declaration attesting that the bidder did not abandon a project for the last three years and that he is not in the list of failing companies drawn by the Ministry of Public contracts.
• A Foreman not having the skills required in the tender file;
• An organization and method note.

c) Incomplete administrative file due to the absence of:

• a bid;
• Price schedule (item 6) in compliance with the model indicating the prices exclusive of VAT in figures and in words, filled in a legible way;
• Quantitative details and cost estimates of works (item 7);
• Sub-details of prices (item 9.9) and the distribution of lump sums and site expenditures.

d) False declaration or forged documents;

e) Failure to have obtained a least a total of 15 criteria out of the 21 essential criteria;

Essential criteria

The technical proposals shall be evaluated out of 21 criteria according to the following essential criteria:

a)      Proposed supervisory staff (item 9.5) out of 08 criteria;

b)      Equipment to be mobilised out of 12 criteria;

c)      Contractor’s references (item 9.7) out of 1 criterion;

NB : Presence of a public service employee without presentation of all documents justifying his availability notified by the Public Service;

1. Tender validity:

Tenderers shall be bound by their tenders for a period of ninety (90) days with effect from the tender-submission deadline.

1. Contract award:

The contract shall be awarded to the tenderer with the lowest bid and meeting the required 
technical and administrative capacities.

Any bidder shall not be awarded more than two (2) lots on this invitation to tender.

To be awarded two lots, the bidder must have presented his offer, a staff and additional equipment.

1. Further information:

Additional technical information may be obtained at the Department of Rural Roads Tel 22 22 14 62 or the Department of General Affairs (Sub-Department of Public Contracts) Tel. 22 22 32 67, Ministry of Public Works.

Yaounde, 22/02/2017

The Minister for Public Works,

Project Owner