On behalf of the Government of the Republic of Cameroon, the Minister for Public Works, Project Owner, hereby issues an Open National Invitation to tender for the above operation.

1. 1. Object

The tender concern the supply of computer equipment at the SIGIPES II of the Ministry of Public Works (MINTP) within the framework of the execution of the 2017 budget.

1. Allotment

The works shall be tendered for in one (1) lot.

1. Scope of Works

The services shall comprise the supply at the SIGIPES II of the Ministry of Public Works of one(01) printer; six(06) LAPTOP core i7; twenty-one (21) micro-computer complete core i5 ; one(01) Switch 24 ports ; nine(09) Switch 8 ports ; one(1) router ; one(1) roller of câble réseau (100m) ; eight(08) onduleurs ;twenty(20) clés USB 8GO ; ten(10) surges protecteurs ; two(02) pinces a sertir ; two(02) jack RJ 45  blinde bag of 100 ; five(05) disque dur externe 1 TERA.

1. Eligibility

Participation in this tender shall be open on equall conditions to all Cameroon-legal binding enterprises in the field of the supply of goods and services.

1. Financing

The supplies shall be financed by the budget of the Ministry of Public Works for the 2017 Financial Year, line 36 470 04 340010 2276.

The estimated cost of the entire works, inclusive of taxes, shall stand at forty five million (45 000 000) CFA F.

1. Supply timeframe

The maximum supply timeframe shall be thirty (30) days.

1. Contracting Authority

Following the evaluation of tenders, the contract shall be signed between the Minister for Public Works (Contracting Authority) and the successful tenderer.

8.  Provisional guarantee (bid bond)

Tenders shall include a provisional guarantee (bid bond) valid for thirty (30) days with effect from the original tender-validity date and issued in keeping with the model indicated in the tender file, by a 1^st class banking institution (list in attachment) approved by the minister in charge of finance. It shall stand at eight hundred thousand (800 000)CFA F.

The absence of the provisional guarantee or its non compliance with the tender model shall to rejection of the tender.

The provisional guarantee of unsuccessful tenderers shall be released at most thirty (30)

days with effect from the expiration of the tender validity. That of the successful tenderer shall be released after the definitive constitution of the guarantee.

9.   Consultation of tender documents

The tender documents may be consulted at the MINTP Sub-Department of Public Contracts, Tenders Service, situated on the ground floor of KEANO Building, located behind the building hosting the Special Taxation Registration Unit (see Paved entrance) in Mvog Ada quarter, Yaounde.

10. Acquisition of tender documents

Tender documents may be obtained at the MINTP Sub-Department of Public Contracts, Tenders Service situated on the ground floor of KEANO Building, located behind the building hosting the Special Taxation Registration Unit (paved entrance in Mvog Ada quarter), upon presentation of the receipt of payment into the Public Treasury of a non-refundable fee of fifty thousand (50 000) CFA F for the purchase of the file.

The said receipt must identify the payer as representing a contractor willing to participate in the tender.

11. Presentation of offers

The tender documents shall be divided into three volumes and submitted in a simple

envelope as follows:

• Envelope A containing the administrative documents (volume 1),
• Envelope B containing the technical proposal (volume 2),
• Envelope C containing the financial offer (volume 3).

All the constituent documents (envelopes A, B and C) shall be enclosed in a large and sealed outer envelope bearing only the subject of the tender concerned.

The different documents of each tender shall be numbered in keeping with the order

indicated in the tender file and separated by dividers of the same colour other than white.

12. Submission of tenders

Drafted in English or French in septuplicate (7) including one originalandsix (6) copies, labelled as such, tenders shall be submitted at the MINTP Department of General Affairs, Sub-Department of Public Contracts, Tenders Service, situated on the ground floor of KEANO Building, located behind the building hosting the Special Taxation Registration Unit (see paved entrance), no later than 28/04/207 at 1 P.m. They shall bear the following:

“Open National Invitation to Tender No21/AONO/MINTP/CMPM/2017 of 29 march 2017

in emergency procedure, for the supply of computer equipment at the SIGIPES II

of the Ministry of Public Works (MINTP) (2017 Annual Programme)

Financing: MINTP Budget for the 2017 Financial Year, line 36 470 04 340010 2276

To be opened only at the tender-evaluation session”

13. Tender compliance

Tenders received after the submission deadline and those not respecting the separation mode of the financial offers from the administrative documents and technical proposals shall be rejected.

Lest they be rejected, only originals or true copies of the relevant administrative documents, certified by the issuing service in keeping with the requirements of the Special Tenders Regulation shall be submitted.

They must date less than three (3) months old at the initial tender-submission deadline.

14. Opening of tenders

Tenders shall be opened on 28/04/2017 at 2 p.m in the meeting room of the MINTP Tenders Board Works.

Tenders shall be opened once and in three stages:

-       Stage 1: Opening of envelope A containing the administrative documents (volume 1);

-       Stage 2: Opening of envelope B containing the technical proposal (volume 2);

-       Stage 3: Opening of envelope C containing the financial offer (volume 3).

All tenderers may attend this session or each have themselves represented by one duly mandated person of their choice (even in the event of a joint-venture) with sound knowledge of their files.

15. Evaluation criteria

15.1 Eliminatory criteria

a)    Incomplete administrative file;

b)    Incomplete or financial and technical files;

c)    Absence of a one (1) year guarantee certificate for the equipment proposed;

d)    Absence of the prospectus of the equipment proposed;

e)    Absence of the manufacturer’s or approved conssionnary’s authorization :printer; micro-computer portable ; computer desktop and onduleur;

f)    Absence of a quantified unit price in the financial offer;

g)   Absence of a financial capacity of more than (20 000 000) CFA F;

h)   Non respect of one of the following major technical characteristics:

i)    Failure to meet at least 4 out of the 5 existing technical criteria.

16.2 Essential criteria

The technical proposals shall be assessed as per the following 5 essential criteria;

a)    Presentation out of 1 criterion;

b)    Planning and supply detail out of 1 criterion;

c)    After sales service out of 1 criterion;

d)    Consultant’s experience in the supply of similar equipment out of 2 criteria.

1. 16. Tender validity

Tenderers shall be bound by their tenders for a period of ninety (90) days with effect from

the tender-submission deadline.

17. Contract award

The contract shall be awarded to the tenderer with the lowest bid and meeting the relevant technical and administrative capacities.

1. 18. Further information

Additional information may be obtained at the Department of General Affairs (Sub-Department of Public Contracts/ Tenders Service, tel: 222 23 14 22), sitauted on the ground floor of KEANO bulding, located behing hosting the Special Taxation Registration Unit (see paved entrance) in Mvog-Ada quater.

Yaounde, 29 march 2017

Project Owner, Contracting Authority

Emmanuel NGANOU  D.